Zapier Agents alternatives for small businesses
The main Zapier Agents alternatives are TobyBot, Make, Gumloop, n8n, Relevance AI and Microsoft Copilot Studio. Make and n8n are workflow tools with AI added. TobyBot, Gumloop and Relevance AI are built around agents.
Read this morning's emailsGmailLabel each emailGmailDraft the billing repliesGmailResult ready
What are the best Zapier Agents alternatives for a small business?
Start with the job. If it is the same steps every time, a workflow tool such as Make or n8n is often enough and costs less. If the job changes each time and needs judgement, look at an agent tool such as TobyBot, Gumloop or Relevance AI.
Zapier Agents is free for 400 activities a month, and Agents Pro is $33.33 a month billed annually for 1,500 activities, on Zapier's pricing page.
Zapier Agents alternatives at a glance
Prices are each vendor's public starting price, read on 9 November 2026.
| Best for | Price to start | |
|---|---|---|
| TobyBot | Small teams who want to set a goal and get the result, with every step visible | Pro $59 a month for 2 users. Team $299 a month for 10 users. |
| Make | Visual workflows that run the same steps every time | Free for 1,000 credits a month. Core from $9 a month billed annually. |
| Gumloop | Teams who like to configure each agent and reach it in Slack or email | Pro from $37 a month, with a 14-day trial. |
| n8n | Technical teams who want to build and host each workflow | Starter from €20 a month billed annually. Community Edition to host yourself. |
| Relevance AI | Teams building and testing agents with evals | Pro from $19 a month billed annually, in its documentation. |
| Microsoft Copilot Studio | Businesses standardised on Microsoft 365 | Included with Microsoft 365 Copilot at $30 a user a month, or $200 a month for a credit pack. |
A job a Zap can't finish
Finds tomorrow's callsReturns 3 meetings.CalendarReads past emails with each companyReturns 22 emails.Gmail
Checks who is attendingReturns names and job titles.LinkedInSaved as a bot. Runs every weekday at 5pm.
How each alternative differs from Zapier Agents
Each line links to our side-by-side page, with sources and the date we read them.
TobyBot
You set a goal. TobyBot plans the steps, shown as one card for each, then runs them with Gmail, Outlook, Drive, LinkedIn and other tools. Save what works as a bot and schedule it.
Make
Scenarios you design step by step, with an AI agent app inside them.
Gumloop
Agents you set up with a model, instructions, connectors and skills.
n8n
A visual canvas for workflows and agents, in the cloud or on your own servers.
Relevance AI
Agents your team builds and tests with evals before they publish.
Microsoft Copilot Studio
Agents built by makers and IT that work inside Microsoft 365.
Run it on a schedule
Reads this week's postsReturns 6 posts and their numbers.LinkedIn
Reads this week's postsReturns 4 posts and their numbers.FacebookDrafts the email to the teamSaves the email as a draft.GmailSaved as a bot. Runs every Friday at 4pm.
When to stay on Zapier and when to move
A short test before you switch anything.
- Stay if the steps never change
A Zap that copies form entries into a sheet does not need an agent.
- Try an agent if the job needs reading and deciding
Sorting an inbox, writing a brief before a sales call or pulling a weekly report together are agent jobs.
- Run one real job in both
Keep the old Zap running, set the same job as a goal, and compare the output for a week.
FAQs
What are the best Zapier Agents alternatives for small businesses?
TobyBot, Make, Gumloop, n8n, Relevance AI and Microsoft Copilot Studio are the main ones. Make and n8n suit fixed workflows. TobyBot, Gumloop and Relevance AI suit jobs that need an agent to read, decide and act across your tools.
Is there a cheaper alternative to Zapier Agents?
Make starts free for 1,000 credits a month, and n8n's Community Edition has no licence fee if you host it yourself. Zapier Agents also has a free plan. TobyBot Pro is $59 a month for 2 users, so compare a real month of work, not starting prices.
What is the difference between workflow automation and an AI agent?
A workflow runs the steps you designed, the same way every time. An AI agent takes a goal, works out the steps and uses your tools to finish it. TobyBot is an agentic bot: you set the goal and it writes the plan.
Can TobyBot work with the apps I use in Zapier?
TobyBot connects to Gmail, Google Calendar, Drive, Outlook, Teams, OneDrive, Facebook, Instagram and LinkedIn. Other systems, including internal ones, connect through MCP servers.
Is TobyBot the same as TobyBot?
Yes. TobyBot was renamed TobyBot in November 2026. It is the same product from the same team at Xinference.
Keep reading
TobyBot vs Zapier and Make
Side by side, with both pricing pages.
Relevance AI alternatives
Six agent platforms, by who sets them up.
Gumloop vs n8n vs TobyBot
Which one suits business users.
Sources
- Zapier pricing page (Agents plans, as of 9 November 2026)
- Zapier Agents
- Make pricing page
- Gumloop pricing page
- n8n pricing page
- Relevance AI documentation, pricing
- Microsoft Copilot Studio pricing
Competitor details as of November 2026.
Bring the job your Zaps can't finish.
Book a demo and we will run it in TobyBot while you watch.